Overview- On-Campus Hiring of Student Workers
Please access the training modules and complete the training quiz prior to creating your CORE account.
Student Employment Supervisor Canvas Page: https://marian.instructure.com/enroll/43T36R
CORE Employer Link: https://marian.12twenty.com/hire
On-Campus Employment Team
- Johnna Lorenzano, Director of Employer Relations | The ExchangeEmail: jlorenzano@marian.edu
- approve your access into CORE (the system all on-campus positions for students are posted)
- confirm your pending positions meet designated criteria (see Canvas Training Modules)
- approve postings for students to view/apply
- coordinate support workshops throughout each school year, and an annual refresh on the student employment process
The Exchange will;
- approve student uploaded professional documents (resumes, cover letters, etc)
- assist interviewing preparation
- support professional interview dress (through student utilization of the Dress to Impress Closet)
- inform incoming students on the on-campus employment process during each New Student Orientation dates
2. Mikayla Tom, Human Resources Coordinator | Human Resources
Email- mtom@marian.edu
Mikayla takes over the process once the supervisor marks the students Hired in the system.
- confirm which students have been 'Hired' in CORE
- inform students of what HR documents needs completed before they are able to work and if they are missing any items
- provide the student access to the online document system, UKG, which tracks their submitted documents and remaining items
- send and confirm student background check
- email supervisor and student regarding student's "Cleared to Work" status
- REMINDER- students are not permitted to start working until receiving this email
Please see an overview of the process below.
- Supervisor/Employer determines need for student employees, and contacts The Exchange.
- Access is provided to Canvas page for trainings and resources(You Are Here).
- Supervisor completes Canvas Training Quiz (Module 3.1), and creates Employer account in CORE
- The Exchange approves Employer Account (upon confirmation of completed Training Quiz).
- Supervisor submits job posting for approval by The Exchange (confirming certain criteria met, see Module 1.3).
- Students apply to posting and supervisors interview applicants at their discretion.
- Can update applicant status in CORE at discretion of supervisor
- Supervisor determines which student they want to hire; and marks student 'Hired' in CORE
- If the student(s) you plan to hire have all applied- you’ll want to update the expiration date & Time (closing date) of the posting. After edit approval, the hiring decision ellipses should appear as listed.
- If you plan to hire additional students, let Johnna Lorenzano know (jlorenzano@marian.edu) by sharing the student names you are wanting marked hired & the job posting title,
- This lets us hire on the admin side, so your posting can remain open. (no need to change the closing/date time at this point)
- Students are still not permitted to work at this point. Please see remaining steps to see at what point student is Cleared to Work
- Supervisor sends Pay Rate form to Mikayla Tom in HR (mtom@marian.edu)
- All positions need completed Pay Rate form to move forward in hiring process
- HR reviews 'Hired' students, confirms hiring documents still remaining, and emails next steps to students
- After all documents completed, HR sends email to Students & Supervisors confirming 'Cleared to Work' status
- After this point, a student is able to begin working