Transcripts, Diplomas, and Student Records

The official academic transcript is a complete record of all coursework at Marian University (formerly Marian College). In accordance with federal law, the release of transcripts requires proper authorization. Currently enrolled students may access their unofficial transcripts at no cost through MUHUB.

The diploma serves as a ceremonial document, and the university does not retain copies. Once issued, the original diploma cannot be reproduced without a reprint order. Students who graduated in spring 2019 or later received a digital diploma, provided they had no outstanding financial obligations at the time of graduation. Starting in spring 2025, digital diplomas must be claimed within 90 days of graduation; failure to do so will require the student to place an order for the digital diploma to be sent. Diplomas will not be issued to students with unresolved financial obligations to the university.

Students are responsible for periodically reviewing their records to ensure accuracy. We encourage students to contact the registrar’s office with any questions or concerns regarding their academic records.

Transcript and Diploma Ordering

How to Order:

• Place all orders for transcripts and diplomas through the Parchment Storefront.
• Please note: Your Parchment account is separate from your Marian username and password.

Order Options:

• Choose between ordering a transcript or a diploma.
• Fees vary based on the document type and processing time.
• Payment is required via credit or debit card when placing your order.
• Standard processing times:
  • Transcripts: 2-3 business days.
  • Diplomas: 7-10 business days.
  • Transcript uploads for medical fellowship or residency: 3-5 business days.
• Additional time may be required during peak seasons or university holidays.
• Rush processing and mailing are available on select orders and must be chosen at the time the order is placed.

Third-Party Transcript Requests:

• External schools or organizations can request transcripts on behalf of a student through third-party ordering.
• The requesting party is responsible for all fees and must upload a signed student release during the order process.
• We do not accept third-party requests in any other format.

Important Notes:

• Reprint requests for transcripts and diplomas are not accepted by phone.
• Orders are not processed on weekends, university holidays, or during unexpected closures.
• We do not offer or assist with apostille services. However, we provide a notarized diploma that can be used for physician licensing and apostille services outside of Marian.

Additional Information:
Click here for details on transcript requests medical fellowship or residency programs.

Transcript Orders and Financial Holds 

Effective July 2024, Marian University will no longer hold official transcript orders due to a financial hold.

Individuals who place a transcript order, and have a financial obligation with the university, can expect the order to be fulfilled within 10-15 business days. During those 10-15 business days, the university business office will attempt to provide the individual with a written confirmation of the account balance and offer a written payment plan to cover the full balance. If applicable, the business office will provide, in writing, the University’s collection process.

The business office will notify the registrar’s office when the review of the account has been fulfilled and will process the transcript order, regardless of account balance status after the business office review.

Marian University will add the following transcript comment to all transcript orders where a financial obligation to the university is still owed:

Not in good financial standing: as of the date of this document, student is not in good financial standing with the university.

The transcript comment will be removed once all financial obligations have been fulfilled.

Student Record Changes

Current students wanting to update their legal or chosen name must view and follow the detailed instructions HERE. Legal change of name requests must be submitted using our secure digital Change of Name/SSN Form. Alumni and previous students that cannot access the form should email regis@marian.edu directly.

All home/permanent address changes must be submitted in MUHUB under the user profile. When a change is submitted, there is a slight delay (5-7 business days) before the address will be officially updated in MUHUB. Students should update or confirm their address at least once a year but are encouraged to review it each semester. 

Diplomas

The Marian University diploma is a ceremonial document. The diploma only lists the name of the degree being earned (e.g. Bachelor of Science, Master of Arts, etc.). The diploma does not include the specific name of the program or major unless the degree title is one that includes the name of a program (e.g. Bachelor of Science in Nursing, Bachelor of Social Work, Doctor of Osteopathic Medicine, etc.). The Marian University transcript is the official record each student has with the university. The transcript includes all coursework attempted and any degrees, majors, minors, and specializations earned. Graduates earning a bachelor's degree who meet the criteria for academic honors will have these honors posted on both the diploma and the transcript.

Graduates will receive an e-mail from the Office of the Registrar approximately one month prior to their graduation date with the diploma availability timeline. Marian University has partnered with Parchment to provide access to your digital diploma and direct mailing of your paper diploma.

Within three weeks after the graduation date, provided that your account balance has been paid in full, you will receive an e-mail sent to your Marian University student e-mail address. This e-mail will contain information and instructions for claiming your digital diploma. Once you've used the link provided in your e-mail to create your Parchment digital credentials account, your Marian University diploma will always be accessible to you digitally. You can log in, then download or share it as many times as you wish—at no cost to you.

Digital diplomas are great tools as you pursue employment and professional opportunities. Any time that you need to verify you are a Marian University graduate who earned a degree on our campus you can:

• Easily share your official university diploma with employers through a secure, verified link
• Share your diploma on social media such as Facebook and LinkedIn
• Download a secure PDF copy of your diploma
• A digital diploma is an alternative to U.S. Department of State apostille requirements if you plan to live, work, or study in a foreign country. Many international organizations recognize and accept digital diplomas as documentation of your academic credentials.

Paper diplomas are mailed to the preferred address on record within three weeks after the digital diploma is issued. Account balances must be paid in full before the diploma can be mailed. When you receive your diploma, keep it in a safe place so you do not lose it. Marian University does not keep copies of diplomas.

If you have general questions about diplomas, e-mail regis@marian.edu. If you have questions about your digital diploma after you've graduated or received it, e-mail congratulations@parchment.com.

Academic Honors at Graduation

Students in a bachelor's degree program who have earned at least 60 credit hours of graded coursework at Marian University and who have achieved a grade point average of 3.50 or higher are awarded academic honors as follows.

Students earning academic honors will be recognized in the commencement program, on their official university transcripts, and on their diplomas. Academic honors will also be recognized at the ceremony.

Honors recognition in the commencement program and at the ceremony will reflect honors calculation as of the date the commencement program is sent to press in March. Final honors may change upon completion of remaining coursework. Final honors will be recorded on the diploma and the university transcript.

Transcripts for Fellowships & Residency (MU-WCOM)

Use the Parchment Storefront and the directions below to request transcript uploads for ERAS, VSLO, or any other applicable residency or fellowship program. You will be prompted to create an account. This account is NOT linked to your Marian username and password. 

• Be sure to select the “D.O. Only -Direct Transcript Upload for Residency / Fellowship Application” request option.
• A "Set Delivery Destination" prompt will be required.
• Select "I'm sending to myself or another individual" and select "another individual".
• Enter the application site name (ERAS, VSLO, etc.) as the recipient name and your email address as the delivery email.

*This request option will NOT send a copy of your transcript to an email address. It can only be used for programs that require your medical school to upload a copy of your transcript directly to their site through either an established login or an emailed upload link. To have a copy of your transcript emailed, select the “Transcript” option on the Parchment Storefront.

Standard processing time is three to five business days but can take longer during peak times.

Students are responsible for verifying that all grades are recorded on the academic record by reviewing the unofficial transcript in MUHUB PRIOR to submitting a transcript order via Parchment.

Additional instructions for VSLO: 

• Submit an application through VSLO AND submit your request via Parchment if a transcript is needed.
• Not all VSLO applications have a transcript requirement. If a transcript is not required, a Parchment request is not needed. 
• Once your transcript is uploaded, it will be used for any current and future VSLO applications submitted for the semester unless a new order is placed.

Additional instructions for Fellowships Apps: 

• Request a token from the “ERAS Fellowships Documents Office” (EFDO)…
• Login to MyERAS using token, select “Additional Documents” from documents section…
• Click “EFDO On-line Services” at bottom of “Additional Documents” page…
• Click “MIDUS Request” at top...
• Read disclosures, check box by “I have read and accept the above disclosures.”; click “Continue” …
• Read instructions; click “New Document Request” ...
• Select document type requesting (MSPE or medical school transcript) and use the following entries under “Medical School Official's Contact Information” for each document:
  • Ms., Trinity Mashall, regis@marian.edu, 317.955.6537 (this auto-emails a link to the Marian Registrar's Office to upload official Transcripts and MSPEs).

IMPORTANT: You must also go here to complete a Parchment Request in order to provide the Marian Registrar's Office permission/consent to upload a transcript.

• Click “OK” on a confirmation page… you’re done!  You will get a confirmation email once each uploads.

Contact the Office of the Registrar at (317) 955-6050 or email regis@marian.edu if you have questions or need additional information.