Student On-Campus Employment

Process for hiring a student:

  • Department contact or supervisor must post on-campus student employment position(s) in Handshake. We recommend having the job expire on a Friday at noon because students cannot have their resumes approved to apply for jobs over the weekend while The Exchange office is closed.
  • Student must apply for position(s) via Handshake. This requires the student to upload a resume for approval by The Exchange staff.
  • Supervisor must log into Handshake and mark the student applicant as "hired." If you haven't already, now is the time to submit a rate form for the position (unless it is federal work study).
  • Student will be notified to complete the "cleared to work" process to become an employee of the university.
  • Student employee may not begin work until supervisor and student have been notified that the student is cleared to work in the position. This notification will come as an email from Human Resources.

New to hiring student employees?

See below for our training resources. All new student supervisors are required to attend or watch a recording of our training (located in the portal) for student supervisors and submit the below agreement form acknowledging supervisor responsibilities and understanding of university protocols.

View our Student Supervisor Training

Complete our Student Supervisor Agreement

  • Cleared to work process - must be completed prior to a student beginning work

  • Federal work study

  • Re-hiring student workers

Highlight student employee successes

The Exchange wants to highlight student professional achievements! Highlight your student workers' achievements by submitting a nomination form so we can share your student worker's success in our newsletter and on social media.

Nominate a student worker to be featured by The Exchange

General recruiting tips for supervisors

See below for our tips for employers on hiring, from writing the job description through the interview process.

  • Write an engaging job description

  • Create a recruiting video

  • Attracting diverse talent with your posting

  • Consider your application process

  • Create an equitable interview process

  • Sample interview questions

  • What not to ask during the selection process

Example student worker training resources

  • Professionalism basics and business etiquette

  • Working remotely

  • Video chats in the workplace

  • Professional communication

  • Computer skills

Additional student worker training resources

For more example student worker training materials, confidentiality agreements, and much more check out our library on the portal.

Can't Find What You're Looking For?

Search for it.