Central Indiana Regional Science and Engineering Fair:
March 14, 2020

Marian University is pleased to once again host the Central Indiana Regional Science and Engineering Fair (CIRSEF) sponsored by the Science Education Foundation of Indiana (SEFI).

The 2020 fair will be held March 14 on Marian’s Indianapolis campus for students in grades 4-12.

How can you and your student(s) participate?

Complete a CIRSEF application and tell us about your project. Our scientific review committee (SRC) will evaluate all applications received. If your project is selected, you’ll then register to attend.

Application requirements

Don’t delay! Completed applications are due no later than 11:59 p.m. on February 22, 2020.

  • Teachers and student researchers should submit all application and project information through the SEFI website.
  • Each entry must have a project abstract, research question, hypothesis, and experimental method.
  • Fully complete and submit all required forms. Include required signatures and project start and end dates.
  • Each entry must be marked or flagged YES. Otherwise, applications will not progress to the SRC review phase.
  • SEFI Checklist (form 1A) - all participants must submit this checklist online through the SEFI site.

Ideally, you will have applied BEFORE February 22 to ensure ample time for the SRC review.

SRC review

  • After you have applied, an SRC evaluator will thoroughly review your project application and materials.
  • When the SRC evaluation is complete, two notifications will be added to the SEFI website:
  1. When logged into the site, teachers will find an SRC approval status update for their students listed under the "Your Students" tab. NOTE: Teachers also receive an email indicating there is new SRC activity on one of their student projects and they should check the SEFI site.
  2. When logged into the site, students will receive a message in their message inbox.
  • If your project is not approved, it will be indicated in the notifications you are sent and an SRC evaluator will provide comments about why the project was not approved. At this point, you can make necessary changes to address the comments. Teachers MUST mark each student as YES through the SEFI website so that the SRC can re-review the project and accept students for the regional competition.
  • There is no limit to the number of times a project can be reviewed for approval, but there is a time limit as approval MUST be received before the registration deadline.

Registration

  • To be registered you must pay entry fees no later than 11:59 p.m. on February 29, 2020.
  • You are registered AFTER the SRC has approved your project and you pay a nonrefundable $12 per student (not per project) registration fee.
  • To pay your fee, email tgreene@marian.edu proof of SRC approval using the subject line “CIRSEF 2020 Registration.” Once approval is received, you will receive a link to pay your fee online.
  • After you’ve paid the fee, email tgreene@marian.edu confirmation of payment using the subject line “CIRSEF 2020 Entry Fee.”
  • Then your project is fully registered and you are officially a 2020 CIRSEF participant.

CIRSEF schedule

Please note: Parents and family members are NOT permitted to be on the exhibit floor during judging rounds. Thank you for your cooperation!

8 a.m. You arrive, check-in, and stage/set-up your project
9 a.m. Round 1: Project judging begins.
11:30 a.m. Round 2: Project judging continues.
12:30 a.m. Lunch break; exhibit floor opens for public viewing
2:30 p.m. Awards
3:30 p.m. Event concludes and you can remove your project from the exhibit hall

Other important information

Rules

Official fair rules and guidelines are posted here:

Official participation rules are posted here:

Also refer to the student.societyforscience.org website and the Intel ISEF forms linked there.

Teachers are responsible for understanding the rules, disseminating the rules to students, and enforcing the rules. Here are some of the key rules and new changes.

  • Before you begin, provide your teacher with a project proposal and receive approval for the project you wish to do.
  • Be aware that some projects are prohibited for students in grades K-8. Please see list below.
  • All projects involving human subjects must complete official ISEF forms for human subjects.
    • All elementary and middle school projects are expected to have a review and approval of a school level administrator and/or the school nurse (signature on form).
    • NOTE: Most middle schools do not qualify under BSL-1 rules for approval.
  • Projects without proper approvals (dated before beginning research/experimentation) may be disqualified from participating at any regional fair. 
  • Be sure to enter information about the research question, hypothesis, and experimental method and provide an abstract. If any of this information is missing, the project will be denied. Remember: If student applications are not flagged YES to attend the regional fair, they will NOT be reviewed by the SRC at all.

Required forms

  • MU MU Photo Release Form- this form is required for all participants; it gives us permission to use participant images in Marian University material. (to be filled out before and brought in the day of the fair)
  • SEFI Checklist: Display and Safety: This document MUST be completed by students/teachers in grades 4-8 BEFORE the student arrives at CIRSEF. (to be filled out before and brought in the day of the fair)

Prohibited materials: No exceptions

  • Radioactive substances or equipment that emits any form of ionizing radiation.
  • Hazardous chemicals or reagents, controlled substances, tobacco, alcohol, prescription drugs, firearms, or explosives.
  • Biological agents or projects that use or study microorganisms including bacteria, viruses, prions, fungi and parasites.
  • Vertebrate animal research involving pain or withholding of food or water. All vertebrate animal projects should be reviewed by a licensed veterinarian.
  • All projects using class IV lasers must be under the direct supervision of a qualified adult.
  • Some research may be possible if conducted in the school under the supervision of a properly trained teacher: Refer to official rules above.
  • Common violations: glass (typically containers and lights bulbs), liquids (including water, vinegar, oil, and "slime"), food (lots of eggs, human, and even animal food), plants and flowers, and sharps, soil, and rocks. These items are NOT allowed to be part of any project display.

Judges

We always need qualified judges to assist at the fair! If you are interested in serving as a judge, please contact the fair director:

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