Tips for Successfully Carrying Out a Virtual Meeting

If you're struggling with lag time, audio, video, or other issues, check out these important tips for success to ensure your Webex session is optimized. 

  • Ethernet over WiFi: Use a desktop over a laptop, if possible (unless your laptop is wired into Ethernet).  Wifi can slow things down making audio or video not work properly.
  • Close Applications Not in Use: If you have applications open but aren't using them during your Webex session, then close them so they're not using up bandwidth.   Applications, such as Outlook, can use up much needed bandwidth. 
  • Your Webcam: Don’t use your webcam video if you don’t need it.  This can take up much needed bandwidth.
  • Headphones vs. Speakers: If you and your students have a headset or earbuds, it is often better to use these rather than listen to audio over speakers. When talking to someone, feedback from speakers can sometimes cause interference.  
  • Mute Participants: Mute your students and only have them unmute themselves when they need to specifically talk or ask a question.  Use the chat feature when you can, instead.
  • Participant Video: Only have students share their video for specific purposes, as it takes up bandwidth and can cause delays.  Ask them to turn off their video unless needed.
  • Audio/Video Issues: If you encounter issues with your audio or video while in the meeting room, make sure to manage your audio/video settings.  Here is a video showing you how to do that.
  • Canvas vs. Go to if you experience problems with the Canvas Webex integration and have students go to your personal room. Tell your students about this up front so they already know about your Webex personal room.

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