WebEx Tutorials

There are several considerations to make BEFORE you use Webex.

• Should I Host a Webex Meeting? - Be selective and intentional with when you choose to use Webex. There are so many tools available to accomplish your goals. Hosting a live session with all of your students may be the right choice, but there may be more straightforward options that can easily accomplish your goal. This document can help you decide what tools are best.
• Getting Started with Webex - Please review this to make sure you are preparing yourself to have and/or participate in the best possible virtual session
• Download the Webex Meetings Desktop App - Get the desktop application and download it to your computer. This application is much more stable than the web-browser version of Webex. Having this will ensure you encounter less issues when using Webex.
• Getting Help - If you encounter issues and need help, contact help.webex.com/contact. They are available 24/7.

Sometimes one might encounter problems when hosting or participating in a virtual meeting, such as lag time, audio issues, video issues, or connection issues. Check out these resources for important advice to keep in mind:

• Webex Advice for Success - Advice on how to ensure your connection speed is optimal and you host or participate in an effective meeting.
• Best Practices for Great Online Meetings - A tip list created by Webex on how to have a great online meeting.

At Marian University, we have Webex integrated inside Canvas. Every Canvas course has the possibility of adding Webex to it. Here are some useful tutorials to get you started with this.

• Adding Webex to your Canvas Course - Every Canvas course needs to add Webex to the course. Follow these instructions on how to do that.
• Hosting a Virtual Meeting in Canvas - This will be the most popular way to use Webex in Canvas. Host a meeting and have students join so you can interact with them in a live setting.
• Sharing Your Screen and Annotating a File - Sharing your screen, an application, or a file is one of the most powerful aspects of Webex.
• Setting Up Virtual Office Hours in Canvas - Use Webex to hold office hours with students.
• Using Collaborations in Canvas - Have students collaborate in teams.
• Managing Audio/Video Preferences - Audio and video settings are important to manage to ensure you have the right devices selected for the session.

It's possible to use Webex at Marian University and not use it with the Canvas integration. This may be appropriate if you are unable to access Canvas for some reason or for staff meetings.

• Accessing Webex Outside of Canvas - You can access Webex outside of Canvas by going to mu.webex.com. This guide outlines the steps if you need more.
• Using your Personal Room - Once you login to mu.webex.com, you can use your personal room to host a virtual meeting.
• Managing Audio/Video Preferences - Audio and video settings are important to manage to ensure you have the right devices selected for the session.
• Scheduling an Meeting or Interview on Webex - You can use Outlook to schedule a Webex meeting.
• Joining a Meeting Via an Email Invite - If you get a meeting invitation in your email, you can use it to join your meeting in different ways, like from your computer, mobile device, phone, or video system.
• Using Webex Teams - Stay in communication with each other using this tool. Good for groups or teams to use the chat feature, file sharing, and more.
• Using Webex for a Conference Call - It's possible to use Webex for a simple conference call so you can connect with your students or your team via your phones. This method is for phone use only and not for a virtual meeting (it does not include video or screen-sharing).

It's possible to host a Webex session and use a breakout session feature, which is good for discussions or other activities. Here's the thing....Webex has different types of "hosting centers" that have different features depending on what you want to accomplish. The tutorials above are all focused on what Webex calls their Meeting Center. We focused on this hosting center because it's simple and straightforward to use, accomplishing most user's goals. Another hosting center is called Webex Training Center, which has more features and is a bit more complex. This is what you need to use if you want to use breakout sessions. Here are some useful tutorials on how to get started with the Webex Training Center and breakout sessions:

• Webex Meeting vs. Training Center Comparison - Review this website to see the difference between the meeting center and the training center to see which one is right for your goals. You must use the training center if you want to use breakout sessions.
• How to Create a Training Session Outside of Canvas - If you'd like to use breakout sessions in your Webex session, you need to use the training center to do this (see above for more of an explanation). This video steps through how to create a training session outside of Canvas and the layout and commonly used tools.
• How to Create a Training Session Inside of Canvas - If you'd like to use breakout sessions in your Webex session, you need to use the training center to do this (see above for more of an explanation). This video steps through how to create a training session inside of Canvas. Watch the tutorial above for an explanation of the layout and commonly used tools.
• How to Set Up Breakout Rooms - Once you create a Webex Training Center session, you can create breakout rooms, which this video steps through.

• Student Guide for Webex - This guide steps through how to download the app and trouble-shooting tips when accessing a meeting space.
• Webex Tools Overview - What tools are available once inside a Webex meeting and how to use them.
• Managing Audio/Video Preferences - Audio and video settings are important to manage to ensure you have the right devices selected for the session.
• Getting Help - If you encounter issues and need help, contact help.webex.com/contact. They are available 24/7.

• Webex Training Center Quick-Start Guide - An overview of various tools and settings in the training center.
• Webex Teams Quick-Start Guide - An overview of various tools and settings in Webex Teams.