The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
- The right to inspect and review your education records within a reasonable time after the University receives a request for access. If you want to review you record, contact the University office that maintains the record to make appropriate arrangements.
- The right to request an amendment of your education record if you believe it is inaccurate or misleading. If you feel there is an error in your record, you should submit a statement to the University official responsible for the record, clearly identifying the part of the record you want changed and why you believe it is inaccurate or misleading. That office will notify you of their decision and advise you regarding appropriate steps if you do not agree with the decision.
- The right to consent to disclosure of personally identifiable information contained in your education records, except to the extent that FERPA authorizes disclosure without consent. One exception, which permits disclosure without a student's consent, is the disclosure to school officials with legitimate educational interests. A school official is defined as a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); persons, contractors, volunteers, or service providers with whom the University has contracted as its agent to provide a service or function instead of using University employees or officials (for example, an auditor, collection agent or service provider such as the National Student Clearinghouse). A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the University.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Marian University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Release of student records is generally not done at Marian University without the expressed, written consent of the student. There are, however, some exceptions:
For example, directory information includes the following and may be released without the student’s consent: name, local and home address, local and home email address, local and home telephone number, college/school of enrollment, major, status (including current enrollment, dates of attendance, full-time/part-time, withdrawn), honors received (i.e. Dean’s List recognition), participation in officially recognized activities and sports, and weight and height of members of athletic teams. Please note that you have the right to withhold the release of directory information. To do so, you must complete a FERPA Request form. Please note two important details regarding placing a “No Release” on your record:
- Marian University receives many inquiries for directory information from a variety of sources outside of the institution, including friends, parents, relatives, prospective employers, the news media and honor societies. Having a “No Release” on your record will preclude release of such information, even to those people
- A “No Release” applies to all elements of directory information on your record. Marian University does not apply a “No Release” differentially to the various directory information data elements.
Questions concerning FERPA should be referred to the Office of the Registrar located in Marian Hall Room 104, by email at firstname.lastname@example.org, or by phone at 317.955.6050.